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Field of work
Procurement and Contracts Management
Brief Description
To provide high-level secretarial and administrative duties for one or more key executives. Considerable judgment and discretion in completing assignments will be required across a broad range of complex responsibilities.
The successful candidate will need to be assertive and confident with the ability to prioritise their busy workload. Excellent communications skills and the ability to remain calm and reliable under pressure are also essential.
Vacancy description
To proactively manage the Director’s diary, including arranging all internal and external meetings with various stakeholders.
· To collate briefing ensuring papers are received in time to allow for the Director's comments or amendments.
· To format high-level, confidential documentation ensuring the appropriate markings are included, such as Restricted etc.
· To type letters/response by dictation from the Director when required.
· To arrange refreshments for high-level meetings as and when directed by the Director.
· To arrange regular bilateral meetings with Heads of Procurement and catch-ups with Heads of Groups.
· Coordinate performance review conferences.
· To act as Secretary to Senior Management Team – arrange meetings; construct agenda in consultation with Heads of Group; distribute papers prior to meetings. Attend meetings as minute-taker; distribute minutes. Monitor actions.
Skills
1C Acting with integrity
1D Respecting others
2A Persuading and influencing
2B Building relationships and team working
2C Communicating effectively
3A Problem Solving and decision making
3B Organising and maximising performance
3D Developing self and others
Qualifications
3 GCE/GCSE passes (or equivalent) grades A*-C, to include English Language, or
NVQ Business Administration level II or
Proven, relevant experience plus
RSA Advanced pass in manuscript and Advanced pass in Audio transcription with distinction or
Pitmans typing Advanced – First Class or
SCOTVEC Typing 6 or
LCCI Intermediate Typing – Distinction or
Pass the Civil Service Manuscript Grading Test
Job Type:
Permanent
Location:
United Kingdom Cambridgeshire
Salary:
[n/a]
Date available:
now
Experience Skills:
Professional
Company:
UK Civil Service
Company Description:
he Civil Service helps the Government of the day to develop and deliver its policies as effectively as possible. The Civil Service incorporates three types of organisations departments, agencies, and non-departmental government bodies (NDPBs). We work in a wide range of areas that touch on everyones day-to-day lives, such as education, health and policing. Because our organisations deal with so many different aspects of government, civil servants work in an enormous variety of roles. We employ 497,000 civil servants, almost three-quarters of whom work outside London and the South-East. Civil servants are politically impartial. Our workforce includes people who deliver crucial services direct to the public across the UK, such as Jobcentre Plus staff and coastguards. We also have staff working on policy development and implementation, including analysts, project managers, lawyers and economists.
Company Website:
[n/a]
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