GENERAL SUMMARY OF POSITION:
Reporting to the Health Services Administrator the Administrative Coordinator provides a full range of advanced level complex support services to the Health Services Administrator.
MAJOR RESPONSIBILITIES:
* Coordinates and performs complex and varied administrative and secretarial tasks requiring a high degree of independent action and the setting of priorities and procedures
* Provides administrative support for special projects. Assists in preparing data reports and follow-up on projects and reports
* Manages the daily operation of the office schedules organizes and delegates secretarial tasks supervises clerical activities resolves problems with medical professional and clerical staff
* Organizes information into spreadsheet format from data collection. Generates reports in preparation for analysis and graphical display
* Answers phones and screens calls. Provides information and responds to questions
* Arranges and schedules meetings and appointments. Records prepares and distributes minutes
* Reviews mail highlights action or important items and attaches relevant files or information for review. Responds to routine correspondence. Drafts responses to more complex correspondence
* Maintains confidential personnel files and other files
* Maintains office equipment and inventory of supplies purchase materials and prepares purchasing paperwork and contracts
* Performs other duties as required.
MINIMUM QUALIFICATIONS:
* Associate?s degree in business or equivalent
* 5 years of office experience required
* Proficient in Microsoft Office products Word Excel PowerPoint and Outlook
* Requires organizational and interpersonal skills effective oral and written communication skills necessary to interact with all levels of personnel
* Ability to prioritize and problem solve.
* Coordinates and performs complex and varied administrative and secretarial tasks requiring a high degree of independent action and the setting of priorities and procedures
* Provides administrative support for special projects. Assists in preparing data reports and follow-up on projects and reports
* Manages the daily operation of the office schedules organizes and delegates secretarial tasks supervises clerical activities resolves problems with medical professional and clerical staff
* Organizes information into spreadsheet format from data collection. Generates reports in preparation for analysis and graphical display
* Answers phones and screens calls. Provides information and responds to questions
* Arranges and schedules meetings and appointments. Records prepares and distributes minutes
* Reviews mail highlights action or important items and attaches relevant files or information for review. Responds to routine correspondence. Drafts responses to more complex correspondence
* Maintains confidential personnel files and other files
* Maintains office equipment and inventory of supplies purchase materials and prepares purchasing paperwork and contracts
* Performs other duties as required
Qualifications:MINIMUM QUALIFICATIONS:
* Associate's degree in Business or related field or equivalent
* 5 years of office experience
* Proficient in Microsoft Office products: Word Excel PowerPoint and Outlook
* Requires organizational and interpersonal skills
* Effective oral and written communication skills necessary to interact with all levels of personnel
* Ability to prioritize and problem solve How To Apply:https://www.jobs-umassmed.org/umm/jobboard/searchjobs.aspx?__VT=ExtCan
Req #17221
Job Type:
Permanent
Location:
Massachusetts
Salary:
[n/a]
Date available:
now
Experience Skills:
Professional
Company:
Massachusetts State Goverment
Company Description:
[n/a]
Company Website:
[n/a]
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08/12/2009